The council will be known as Stretford Grammar School’s School Council.
The council aims to: encourage students, teachers and all other members of staff to work together for the benefit of the whole school community. Allow every member of the school community to have their say in the development of the school.
The council aims to achieve:
the best learning and working environment for students and adults alike.
the promotion of democracy within the school community
the setting of a good example of citizenship both within the school and the borough.
active development for the whole school community.
Who is the council working for?
The whole school community.
Student Elections and Representation
In October of each year, each tutor group will elect two representatives, one male and one female. Form Tutors will oversee elections and pass on the names of their representatives to their Head of Year. Chosen tutor group representatives will then elect from within their number two representatives (one male, one female if possible) to attend Whole School Council meetings. Year Heads will oversee these elections. Once elected, School Council members will remain in office for a year (or, for students in Y11 and Y13 until the commencement of study leave).
Heads of Year can substitute Whole school council representatives with another council member from their year group if the need arises. Consideration should be given, once elections are completed, to the training of student representatives in their role as members of the School Council.
Election of Officers
School Council Officers will be elected from years 11-13. Officers elected will be:
All members of the Whole school Council will take part in the election of the above two posts-it is envisaged that these posts will be filled by yr 11 – yr 13 students.
Chair – chairs the meetings, keeping order and addressing items for discussion from the agenda – helps to prepare the agenda, talks with tutors and senior management about the council’s thoughts, ideas and suggestions, attends staff/ governors meetings when appropriate and makes sure everyone on the council is involved.
Vice Chair – keeps in touch with all the form and year representatives, checks that the representatives have done what they agreed to do, helps and supports the chair in their job, steps in when the Chair is absent.
Voluntary posts (can be shared if wished)
Secretary – deals with all paperwork including memos, minutes, agenda’s and apologies.
Publicity coordinator – responsible for the School Council board, advertises any events that School Council may run, liaises with the School newspaper to heighten the profile of the School Council and link with member of staff responsible for school website.
Not all members of the School Council will have a named role but all will be responsible for the decisions that the council make. Sub committees may be set up to action specific projects with form representatives and other staff/pupils invited to help. Other members of staff may be invited to attend individual meetings to assist with discussion of specific agenda items.
Communication between Council Representatives and Tutor Groups
Before each School Council meeting the two School Council representatives from each year group should arrange a short meeting with tutor group representatives to discuss the agenda of forth coming meetings and minutes of the previous meeting. Heads of Year (or a form tutor from the year group to act as a teacher representative) should be present at this meeting. It is the responsibility of tutor group representatives to arrange with their Form Tutor the opportunity to report back on the School Council meeting to members of their tutor group. It is the responsibility of the progress leaders to ensure these meetings take place at the correct time to allow feed back to forms.
Timing and Organisation of School Council Meetings
Dates/times to be discussed. Meetings will take place monthly. A quorum (minimum number of attendees) of 9 members is needed for a meeting to go ahead. Decisions will be made by vote, public or private depending on the issue at hand. The majority rules. When voting is tied the chair holds the casting vote. Minutes will be published and the School Council representatives for each year group will report to form tutor representatives the business and outcomes of the previous council meeting in a meeting held at lunch time. Form tutor representatives will then feed back to their tutor groups in afternoon registration.
All business to be discussed at a School Council meeting must be submitted to the chair in advance. A meeting will be held between chair, vice chair, secretary and the Headteacher (or his representative) at least 10 days before a meeting of the whole School Council to discuss the agenda. The agenda and venue will be published by the secretary as soon as possible after this meeting and at least 7 days before the next meeting of the School Council. The chair will be expected to run the meeting to the agreed agenda. Matters which are brought up at the meeting not on the agenda may be scheduled for a future meeting at the discretion of the chair. No individuals, staff or students, may be discussed in School Council meetings without their permission in writing in advance.
On occasions where a member of the School Council is unable to attend a meeting he/she should arrange for another tutor group representative from the same year group to attend the School Council meeting on his/her behalf. Minutes of the meeting should be taken by the secretary during the meeting and presented, in draft, to the chair and the Headteacher for approval. Once approval is given, they should be distributed as soon as possible as follows:
all members of Senior Management Team
tutor group representatives
staffroom notice boards/school council notice board
Chair of Governors
Removal and resignation of members
Members may resign at any time from the School Council, with a valid explanation. This will be carried out in a formal letter to the Chair of the School Council. If this is within the first 2 terms of office a replacement may be sought from the remaining form representatives. The representative with the next majority of votes from the election will be invited to join. They may decline this offer if they wish and then the next representative on the list will be asked and so on. A School council member may be removed from the School Council if he/she misses more than 3 meetings without a valid excuse and has not responded to correspondence circulated.
Items placed on the agenda must fall under one of the following headings:
Success (e.g. things that have been implemented into the life of the school that have been a success)
Learning Issues (issues that affect the learning environment of the school – e.g. building works, resources)
New Initiatives (ideas for new initiatives that will benefit the school or wider community)
Environment (issues relating to the environment of the school community that are a concern for students or ideas of how to improve the school environment)
Matters at meetings should be about issues that will be beneficial to the whole school community and not individual pupil issues.
The secretary will produce an annual report at the end of their term of office outlining their work for that year. The Headteacher may ask at any time for an update on the work of the School Council.